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7 Ways HR Software can Improve Businesses

22/03/2019

Many SMEs think investing in HR technology is expensive. The HR management tool can benefit businesses in many ways.

Talent management software is a part of the HR management tool that consists of talent management suites, which include recruiting, training, payroll, scheduling, and benefits. All the systems can be integrated to track and manage the recruitment and performance of employees and potential candidates. It automates all the processes within the talent management realm and simplifies workflows in the company.

Automating Day-to-Day Tasks

Many of the HR activities are repetitive and time-consuming, however, it is important to keep records up-to-date and ensure employees are getting the benefits they are entitled to. This includes pay-slips, job applications and handling benefits. The automated HR software can perform actions in a fraction of seconds – HR platform can perform maintenance activities, allowing staff to handle the complex issues.

Also, the solution can simplify the flow of information across Payroll, benefits and administration. Data sharing will not just help your company perform better but offers room for improvement.

7 Ways HR Software Simplifies Business Processes

If you are still thinking about implementing HR technology, the following are the key benefits that help you decide:

Easy Access

With HR solution, it is easy to access your employees’ information. The data will be readily available to you on time. As data is readily available, you don’t have to worry about inaccurate data.

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Time Tracking/Scheduling

Effective time management is the key to any business. HR system helps you do that and enables you to track the information even in your absence. Moreover, you can easily manage holiday requests, and monitor time off even on the go right from the mobile app.

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Frees-up Time

HR management software can automate the time-consuming process, allowing you to focus on productive work. Finding the most basic details about a particular employee is a nightmare. HR management software allows you to automate basic processes such as employee self-service, training and other allowances.

The solution can streamline workflows to improve work management and productivity. Besides saving you a lot of money, the software can simplify various processes that would result in cost savings.

Protect Sensitive Information

Information breaches can cost more for a business. Employees may lose faith in the company when their data is not protected. Organizations also have to resolve any issues and take appropriate measures to protect the data against future breaches. HR software comes with encryption mechanisms that prevent unauthorized access and protects the data against internal threats. This keeps information more secure than organizing manually.

Employee Development      

To grow your business, you have to recruit new employees, however, it is more beneficial to train and retain existing employees and HR software can help with this. Talent management software facilitates employee development from training to performance appraisal. Regular appraisals can boost employee morale and stores data on the issues, feedback and objectives to help you decide.

Employees can access the information anytime, thus they can be engaged always. Planning employee career development programs and assigning short and long-term goals can be easier.

Document Management

HR software maintains all the documents in one centralized location and ensures it is accessible anytime. You can easily control who can access the information. In addition, cloud-based HR solutions ensure that data is protected and available when required. HR solutions also provide document management capabilities – you can track who reads and when. You can also improve productivity by reducing paperwork, access training manuals and allows the company to go green.

Leave Management

Effective leave management is required when running a small business. Small teams require proper holiday planning, not all the employees can be on leave simultaneously. HR software can track all this for you. The solution will not only calculate annual leave but also calculates pro-rata entitlements, left-over leaves and take care of all holiday requests.

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The Power of HR Software

HR solution will have all the compliance regulations and protocols predefined and offer employee data management, from onboarding to payroll. The solutions allow you to track the relevant employee screening and all the verification details will be automatically stored in the cloud-based system.

Match People to Skills

Placing good people in jobs that do not match their skills harms productivity. Artificial Intelligence makes it easier to evaluate the personality and work skills of new hiring and make sure they are placed in the designation that adds to their skills and enhances productivity. You can track and measure employee productivity of a particular department and make decisions. You can also evaluate how productivity is impacted by adding new employees to the team, giving you valuable information with regards to recruitment and role assigning.

Emphasize on Progressing

The HR department is often bogged down with paperwork, meaning there is no time to work on real issues including hiring new staff. Integrating software designed to perform mundane aspects can save hours for HR administration.

Predictive Analytics for Key Decisions

Data collection and analysis are considered as the biggest challenges in the HR department. Managing the department using HR software makes the data readily available. The software allows you to import the data and make calculations- you have to simply enter the commands and wait for the results. Analytics can be used in all aspects of HRM – including recruitment, performance management, training, payroll & benefits and so on. Analytics help you in figuring out how effective your recruiters are in sourcing the best talent.

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Whereas, in performance management, you can identify which business unit has performed the best and which candidates are worth the promotions. Moreover, HR metrics such as retention rate, ROI and attrition rate can be calculated easily. The best part about using analytics with HR software is you can get the analytical data delivered to your inbox automatically whenever you need. No matter whether it is about time and attendance or performance metrics, the software can be programmed to send you reports on a periodic basis. Reporting is flexible and customizable as per the organizational requirements.

Why Integrate Analytics with HR?

Human resource management is the most key business function in an organization. Collaboration is highly required among all the stakeholders to carry out the internal processes efficiently and effectively. HR professionals should offer the best service to other departments and contribute to organizational goals. To identify the gaps in the internal processes, analytics can be of big help.

Analytics help with process improvements and tracks measurable goals. Using analytics, you can plan proactively and implement the best practices across the organization. Analytics support both tactical and strategic activities, providing long-term goals that can help businesses gain a competitive advantage.

Today, HR analytics is being used everywhere and there is no reason to stop using them. Using an integrated human resource software solution that allows you to manage your entire workforce operations from a single platform could help you overcome the workforce challenges. As most of the solutions come with an integrated analytics module, you don’t have to worry about data transfer. The data is readily available from the solution and launching analytics is simple and easy-to-use for everyone.

Analytics can improve the way organizations function – effectively overcoming the challenges and making them work for you will make a significant impact on your organization.

Measure the ROI

Once the solution is up and running, organizations fail to determine whether the expected outcomes are achieved. Therefore, understanding the return on investment is important as organizations’ HR strategy evolve constantly. Setting up metrics can help businesses define expectations on important issues and key priorities. Try to compare results for a different time period, facilitating continuous improvement. Monitor customer’s satisfaction with the HR software, promoting a culture of data-driven decision making in the organization.

Cloud Changes the Game

No matter whether it is a web application or native application, SaaS applications play a key role in every industry including human resource development. Cloud-based business applications are crucial in today’s business environment. Data storage and collection has been so difficult since the invention of cloud technology. With cloud-based systems, information such as documents can be easily accessed online. Employee data can be archived and organized in a secure location.

However, before going with cloud-based solutions, it is important to understand whether the technology goes well with your current requirement and if it really adds value to your business. One needs to check the potential challenges against the benefits to understand whether cloud can overcome the business risks. It is important to consider whether business processes can migrate to cloud applications. With data centralization, workflow and operations can be simplified across the enterprise.

Implementing cloud-based business solutions can have a positive impact on various operations ranging from product development, workforce management and business integration. The better way to go for HR software is to evaluate your needs. Consider the company’s long and short-term goals, assess budgetary constraints and measure the impact of HR software. You can surely overcome the challenges and witness an improvement in the organizational processes with HR software.

Author Bio:

Charles harden is a freelance content writer at SutiHR, who frequently writes articles on Cloud Computing/SaaS, HR, Business and ERP trends.

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